Processing of (personal) data by the entity in charge of the online application process

General information
We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, in order to inform you about how we handle your personal data collected during the application process.

Responsible body
The responsible body within the meaning of data protection law is:
DNS:NET Internet Service GmbH
Zimmerstraße 23
Entry in the commercial register
Registration number: 248716 B
Register court: Berlin (Charlottenburg)
Data protection officer: mp@panienka.de

DNS:NET Internet Service GmbH privacy policy pursuant to Art. 13 GDPR for the processing of your applicant data
(1) The responsible body within the meaning of data protection regulations for the processing of personal data for your application is DNS:NET Internet Service GmbH, Zimmerstraße 23, 10969 Berlin, telephone: +49 (0 30) 667 65 – 0, email: info@dns-net.de. DNS:NET has appointed Mr. Michael Panienka as its data protection officer, who can be contacted at mp@panienka.de.

(2) As part of the application process, DNS:NET processes the applicant's personal data for the purpose of conducting the application process. For this purpose, DNS:NET uses the applicant's name and other information provided in the application, such as details of their CV and qualifications or their address and date of birth. The legal basis for processing is § 26 BDSG. Newsenselab only stores the applicant's personal data for as long as it is needed to carry out the application process and deletes it no later than 180 days after the end of the process, unless the applicant has agreed that their personal data should be stored for longer, e.g., for consideration in later application processes.

(3) The data submitted as part of the application is transmitted using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers human resources management and applicant management software (https://www.personio.de/impressum/). In this context, Personio is a processor for DNS:NET in accordance with Art. 28 GDPR.

(4) The applicant has the right to request information about the data stored about them. Upon request, the information can also be provided electronically. They have the right to request the deletion or restriction of personal data processed by DNS:NET or a transfer to third parties in a common format used by DNS:NET. The applicant may request that incorrect data be corrected. Corresponding requests can be directed to DNS:NET or its data protection officer. Complaints about the processing of personal data by DNS:NET can be directed to the competent supervisory authority.

Data protection level of third-party providers

The third-party providers used by DNS:NET and mentioned above are either based in the EU or in a country in which the EU has determined that there is an adequate level of data protection. Companies from the US meet the requirements for an adequate level of data protection under the EU-US Privacy Shield. In addition, DNS:NET enters into agreements using the so-called EU standard contractual clauses to ensure an adequate level of data protection by third-party providers.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.